Exhibitor Resources

Pre Event Checklist

Have you filled out your Exhibitor Information Form to SPE for proper recognition? 

☐ Have you read the Exhibitor Rules and Regulations from SPE? 

☐ Have you ordered furniture and display items from Global?

****Please note that carpeting is not required for your booth

☐ Have you ordered services (i.e. electrical, internet) for your booth through Exhibitor Services?

☐ Have you ordered any Audio/Visual requirements from Encore Services?

☐ Have you booked your loading dock time for move-in through Voyage Control? (coming in February)

Move In Checklist

☐ Have your Voyage Control QR code ready to show the parking attendant to check in at the loading docks.

☐ Once unloaded, park your car and return to set up your booth. 

Move Out Checklist

☐ Read over the move out instructions provided to you onsite.

☐ NO EARLY PACK UP

☐ When you are packed and ready to move out, please connect with the venue Exhibitor Concierge Team (they will be roaming the show floor) and they can provide the move-out QR code for booking load out.

☐ Please leave any items you have ordered in your booth space.

• Exhibitors are responsible for providing all additional furniture, equipment and power for their booths.
  • YOUR 10' x 10' DRAPE PACKAGE INCLUDES;
    • 8' high background and 3' high side dividers in flame retardant black drapes
    • sign with company name and booth number
    • carpeting must be ordered for this event
• SPE does require each exhibitor to have insurance, however, proof of coverage is not required.
• SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.
• For insurance and safety reasons, Exclusive Contractors MUST be used for services such as:
  • Catering
  • Electrical
  • Rigging
  • Plumbing
  • Drayage/Forklift Operations
  • Telecommunications
• Good Neighbour Policy:
  • Every attempt should be made to display equipment in the back 5ft of the booth to allow visibility for neighboring booths. Any graphics on physical equipment must follow the in-line height guidelines (not to extend over 8’3” in the rear half of the booth or over 4’ in the front half of the booth). A four-foot (4’) height restriction is imposed on all materials in the remaining space forward to the aisle. Any request to move items by SPE staff must be followed or you will be asked to vacate. 

Please contact April Cote with any questions. We appreciate your cooperation!