Exhibitor Resources

Exhibit Schedule (includes Move-in & Move-Out)

Rules and Regulations

Show Days:

• No one under the age of 15 on the show floor during move-in.
• Anyone accessing the show floor must have an official show badge.
• Exhibitors may access the show floor early on show days. See official Exhibition Schedule for specific hours.
• No One without an official Exhibitor badge will be admitted to exhibit floor early.  If you need early access, you MUST be registered as an exhibitor.

Move-In and Move Out:

• Due to safety reasons, no open-toed shoes during move-in or move-out.  Violators will be asked to leave the exhibit floor.
• No pets on the exhibit floor.  Service dogs are approved with proper credentials.
• No one under the age of 18 on the show floor during move-in or move-out.
• POV’s – Someone must remain with the vehicle at all times while at the loading dock.
• Anyone requiring access to the show floor during move-in/move-out must have an official show badge or a wristband.
• If bringing oversized/large equipment, please notify show management so that special arrangements can be made to allow access for transport to your booth space.
• Early tear-down, vacating or dis-mantling your booth is strictly prohibited. Failure to observe this rule will result in a fine of USD $1,000. Should an Exhibitor begin to dismantle or vacate its exhibit space before the official close of the show, the Exhibitor will be penalized ten (10) points from their priority point total, if applicable, invoiced USD $1,000, and be subject to loss of their right to participate in future SPE events. Floor managers/Exhibit Staff/Security Staff will report the names of companies in violation of this rule to Show Management. An email along with an invoice will be sent post-show, informing Exhibitors of their penalty, and Exhibitor will not be permitted to participate in future SPE events until all outstanding balances are collected. Exhibitors are responsible for notifying their booth personnel of this regulation. In fairness to all Exhibitors, this regulation will be uniformly enforced for all SPE Exhibitors.
• Please see the full list of Rules and Regulations linked above.

Late Move-In
If you plan to begin your booth set up after 4:00 pm on Monday, 24 March, it is mandatory that you complete a Late Move-In Notification Form by 6 March 2025.  It is imperative that late setups order electricity, internet, and furniture prior to 25 March 2025.  If the exhibitor does not notify show management of late arrival, said exhibitor will be presumed a no-show, and the exhibit space will be re-sold or made into a lounge area.

HOUSING

Accommodations are not included in the registration fee, but SPE has arranged a room block to save you time and money.  Call the hotel directly and provide the group code SPE, or click the link below to book your hotel room at the attendee rate. 

The Woodlands Waterway Marriott Hotel and Convention Center
1601 Lake Robbins Drive
The Woodlands, Texas 77380 US
+1. 281.367.9797

The room rate is 254 USD.

The SPE rate is only guaranteed until 28 February 2025.

Book Now

To avoid online housing scams, book your housing through the official link or directly with the hotel.  The official housing partner for SPE/ICoTA Well Intervention is the Marriott Woodlands Waterway Hotel & Convention Center.  Please do not accept housing solicitations from any other company stating they are associated with Well Intervention.

Please Note: The conference hotel is currently sold out on Tuesday.  A list of surrounding hotels is provided below.

• Homewood Suites by Hilton Houston-Woodlands
• The Westin at The Woodlands
• Hyatt Centric The Woodlands
• Courtyard by Marriot Houston The Woodlands
• Hyatt Place Houston/The Woodlands
• Hilton Garden Inn Houston/The Woodlands

REGISTRATION IS NOW OPEN!

Registration instructions (includes guest invitation instructions) - PDF

On-Site Badge pick is located on the 3rd level in the Waterway Foyer.

• Monday, 24 March    1300 - 1700
• Tuesday, 25 March    0700 - 1700
• Wednesday, 26 March    0700 - 1530

The primary contact on your account will receive the registration link to begin the process.

Any staff needing access to the exhibit floor on show days, (including booth staff and third party contractors),  MUST be registered and wearing an exhibitor badge, not the one that says exhibits only.

Each exhibiting company receives three (3) complimentary Exhibitor Registrations per 100 square feet of booth space purchased for the purpose of registering booth personnel and any third party contractors.

Additional exhibitor registrations may be purchased (up to 2 times the complimentary allotment) at the rate of USD 350/USD 400 each.

Paid Exhibitor Registration Dates/Rates:

• Early Exhibitor Registration - USD 350
• Onsite Exhibitor Registration - USD 400

Complimentary and paid exhibitor registration includes access to the exhibition, technical sessions, coffee breaks, Tuesday reception, Wednesday lunch, and early access to the exhibit floor (1 hour before opening). No one without an Exhibitor badge will be admitted to exhibit floor early.

Register your booth staff and Third Party Contractors (EAC's).

Exhibitor registration DOES NOT include Tuesday Keynote Luncheon or Wednesday Plenary Breakfast tickets. To purchase meal tickets, contact Customer Service toll free at 864.699.0776 or email wellinterventionexh@maritz.com.

Contracted Exhibitors

Contracted Exhibitors receive a complimentary full listing (Upgrade 2), which includes:

• Company Name
• Booth Number
• Website URL
• Company Address, Phone Numbers
• Email Address
• Welcome Message (limit 60 Characters)
• Profile description in the digital program
• Online Profile (limit 500 Characters)
• 6 Product Categories (online only)

Your exhibitor profile is an attendee's first impression of your company, so it is very important to make sure this information is up to date and reads exactly as you wish for it to appear in your online listing. To get started, please log into the Exhibitor Portal using your unique, case sensitive company password (found on you booth space confirmation letter). If you are in need of password assistance, please email SPE. Once you have logged in, click "Edit Company Listing" and then make your updates. It is imperative that you click on ‘Save’ regardless of whether or not changes are made, this will alert management that your profile has been reviewed.

 
Add Co-Exhibitors

The following may be added to your account as co-exhibitors:

• Sister company
• Parent company
• Division
• Manufacturing/Distributing Company
• Joint Venture

Co-exhibitors will receive a complimentary basic listing, which includes the items listed above.

To add a co-exhibitor, please complete the co-exhibitor form. 

• Booth Specifications
• Rules and Regulations

Booth Equipment Included and not included with Booth Space Purchase:
The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color-specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop-downs below for ordering information.

• Standard booth draping (8-ft. high black back drape and 3-ft. black side drape)
• Any additional draping used must comply with show color scheme and the published fire safety regulations.
• Exhibitors will still receive (1) ID Sign per booth of 300 sq ft or less and booths of 300 sq ft or larger can still request ID signs.
• Exhibitor names and numbers will be displayed in standard black font only.

Hanging Signs (not all booths are allowed hanging signs)

*    See booth specifications for hanging sign requirements

Special Event Insurance (SAMPLE)
SPE requires each exhibitor to have insurance; however, proof of coverage is not required.

Photography/AV Recording Regulations
SPE is organized and operated exclusively to promote and further advance scientific and technical knowledge of offshore resources and environmental matters. To maintain the unparalleled technological experience, SPE must enforce a photography and videography policy that will protect the leading-edge technology showcased at the event. Please see the official Rules and Regulations to review the full policy.

 Exhibitors
Exhibitors are no longer required to submit paperwork or payment for appointing a contractor. We do recommend that you review the information below and that you follow up with your contractor to ensure all steps have been taken by the posted deadlines.  If you are using an EAC, please direct them to the EAC Agreement Form.

Contractors
If you have been hired to build/design booth space at this event, it is mandatory that you:

• Complete and submit the EAC Agreement by 6 March 2025.
• Provide Proof of Insurance  (Sample PDF)

EAC

Once your Agreement has been received, you will receive emailed communication stating that you have been approved.

If you need to add additional companies at a later date, please visit this section and submit another request via the online form. Please do not email requests for these additions directly to our email inbox.

EACs needing access to the show floor during show days will need to be registered and badged. Please contact the exhibiting company so they can register your staff using their complimentary registrations.

EACs only needing access to the show floor during set-up and tear-down will not need to be badged. These employees will need to check-in at the freight door each morning to obtain a colored wristband. They will be required to provide government-issued photo ID’s.

Please note–failure to follow the aforementioned processes will result in a delay or denial of access to the show floor.

Official Contractor:
Freeman is our Official Show Decorator and is exempt from the above.

Exclusive Contractors:
For insurance and safety reasons, Exclusive Contractors designated in the Official Exhibitor Services Manual MUST be used for services such as:

• Catering   (SPECIAL COFFEE BARS AND TASTINGS MUST BE REQUESTED MINIMUM 2 WEEKS PRIOR TO THE CONFERENCE). 
• AV, Electrical, Internet, Plumbing & Telecommunications (online orders)
• Rigging (Hanging Signs) 20 x 20 island booths or 20 x 30 Peninsula booths or bigger 
• Drayage/Forklift Operations

Please contact SPE with any questions. We appreciate your cooperation!

The exhibit hall is carpeted, therefore, ordering carpet is not mandatory. You may purchase or bring color-specific carpeting to match your booth design or to help your booth stand out.

Electricity, furniture, and trashcans are NOT included with your booth space purchase and should be ordered separately. Please see the drop-downs below for ordering information.

Booths that require pipe & drape will be set with an 8' high black back drape, 3’ high side dividers, and a 11" x 17" one-line identification sign.

• Catering – Email Woodlands Waterway Marriott  (SPECIAL COFFEE BARS AND TASTINGS MUST BE REQUESTED MINIMUM 2 WEEKS PRIOR TO THE CONFERENCE). 
• AV, Electrical, Internet, Plumbing & Telecommunications (on-line orders)
• Floral
• Freeman Shipping Information
• Full Exhibitor Services Manual (on-line orders) - Furniture, booth designs, flooring, trashcans, etc.
• Heavy Equipment Form (Freeman)
• Lead Retrieval
• Sign Rigging (MUST get Exhibit Management approval before a sign can be hung) - email to spe.events@spe.org

GUEST INVITATIONS/PASSES CAN'T BE USED TO REGISTER YOUR BOOTH STAFF.  

Any staff needing access to the exhibit floor on show days, (including booth staff and third party contractors),  MUST be registered and wearing an exhibitor badge, not the one that says exhibits only.

Invite existing or potential clients to visit you at the 2025 SPE/ICoTA Well Intervention Conference and Exhibition.

GUEST INVITATIONS MUST BE PREPURCHASED. 

Exhibiting companies will receive five (5) complimentary Guest Invitations per 100 sq. ft. of exhibit space purchased. Invitations are for one day only and will allow your guest to access the exhibit floor.

Additional invitations can be purchased through your registration dashboard.  This information was sent to the primary contact at your company. 

• Cost of additional Guest Invites - USD 70 each.
• Purchased Guest Invites are non-refundable. 
• Guest invitations are not to be used for your employees/staff or for any other company’s employees/staff exhibiting at this show.  This policy will be heavily enforced. 
• Violating the guest invitation terms can result in a reimbursement penalty and loss of priority points. Multiple violations can result in an inability to exhibit at future SPE shows.

If you have any questions about this program, please contact our SPE Registration Team.

• Take advantage of Lead Management units offered through Maritz Global Events. Lead Management units will help you track visitors and potential clients who visit your booth.

  Lead Retrieval Order Form
  
  Questions? 
  Email Maritz Global Events
  Ph: +1.864.699.0776

Download show banners and promote your participation on your website and emails.

Web banners:

• 800 x 150
• 1025 x 150
• 1179 x 140
• 1200 x 620

When posting a banner to your website, please be sure to embed the conference website link within the banner image.

Exhibitor Listing:

Update your Exhibitor Listing 

Sponsor and Advertise with SPE:

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